Privacy Policy

Your privacy matters. This page explains exactly what information we collect, why we collect it, and how you can exercise control—fully compliant with Ontario and international law.

Key Take-Aways

• We only collect personal data you provide voluntarily—like when you email us or fill in a form.
• Automatically gathered data (browser type, device, page visits) is anonymized and used to improve site performance.
• Cookies keep the site functional and help show relevant, non-intrusive ads inside articles. You can manage them anytime.
• We never sell or rent your information. Third-party partners act under strict contracts that limit use to advertising or analytics.
• You have rights—access, correction, deletion, withdrawal of consent—under PIPEDA, GDPR, and other laws.
• Contact us at support@ontariojury.com to exercise any right.

1. Information We Collect

Voluntary Data

When you interact with features like the Jury Duty Eligibility Tool or send an email to our team, you may provide your name, email address, postal code or specific circumstances you’d like clarified. Supplying this data is entirely optional; you remain anonymous when simply browsing the site.

Automatically Collected Data

Our servers automatically log device type, operating system, browser, IP address truncated to /24, the pages you visit, the time spent, and referrer URLs. None of these data points individually identify you, and we never attempt to combine them with personal data without your explicit consent.

Derived Data

We sometimes create aggregate interest segments, for example “Visitors interested in jury compensation.” These segments are statistical groupings; we cannot pinpoint any single user within them.

2. How We Use Information

We employ collected data to operate and improve the OntarioJury website, comply with legal obligations, detect fraud or abuse, and measure audience engagement. For example, when you run calculations in our Compensation Calculator, we store anonymized totals such as “the average mileage entered was 27 km.” This helps us identify content gaps, not individuals.

We may also use your voluntary data to answer your inquiries. If you request specific guidance about requesting an excusal, we will email you back at the address provided, then store that email for audit purposes.

3. Cookies & Similar Technologies

Cookies are tiny text files placed on your device to keep the website functional and personalise your experience. We categorise them as follows:

Cookie Type	Purpose	Typical Lifespan
Strictly Necessary	Maintain session security, remember cookie choices.	Up to 12 months
Performance	Measure page load speed and popular content.	6–24 months
Functional	Remember preferences such as font size.	6–12 months
Advertising	Limit ad repetition, provide contextual relevance.	90 days

You can manage non-essential cookies at any time using our tool or through your browser settings. Blocking essential cookies may degrade site functionality.

4. Log Files

Log files capture your truncated IP address, browser version, referring site and timestamp of each request. We use these logs for debugging, fraud prevention and compiling anonymous traffic statistics. Logs are automatically purged after 30 days unless retained for a specific security investigation.

5. Third-Party Advertising Partners

Contextual advertising keeps OntarioJury free to access. Our partners use ad IDs and cookies to limit repetitive ads, provide broad demographic reporting, and measure ad performance. They must comply with the Digital Advertising Alliance of Canada AdChoices program, which allows you to opt-out of interest-based advertising at youradchoices.ca. We do not knowingly present personalised ads to users under 13 years of age, and our contractual terms prohibit partners from retaining data longer than 18 months.

6. Analytics & Performance Tools

We rely on Google Analytics with IP anonymisation enabled, meaning the last octet of your IP address is removed before storage. You can prevent analytics cookies easily by installing the official browser add-on or by disabling performance cookies in the Cookie Preferences panel.

7. Email Communications

When you contact us at support@ontariojury.com, we store your message on a secure server located in Canada. Emails are retained for up to two years for accountability and quality assurance. They are never sold or forwarded outside OntarioJury unless legally required.

8. Children’s Privacy

OntarioJury targets residents aged 18 and older who are eligible for jury duty. We do not knowingly collect personal data from children under 13. Parents or guardians who learn that a minor has provided us personal information may request deletion by emailing support@ontariojury.com.

9. Your Privacy Rights in Ontario & Abroad

Depending on where you live, you may exercise rights under:

PIPEDA (Canada): Access, correction, deletion, withdrawal of consent, and complaint to the federal Privacy Commissioner.
GDPR / UK GDPR: Right to be informed, data portability, restriction of processing, object to processing, and automated decision-making safeguards.
California & Other Jurisdictions: Right to opt-out of sale or sharing, non-discrimination for exercising rights, and specific disclosure categories.

To exercise any right, follow the steps in the next section.

10. How to Access or Delete Your Data

Send an email with the subject line “Privacy Request – OntarioJury” to support@ontariojury.com. Please describe the right you wish to exercise (e.g., “I’d like a copy of my personal data”) and include any email addresses you used on the site. We will acknowledge within 48 hours and satisfy the request within 30 calendar days, or explain why an extension is needed. Identity verification may be required before release or deletion of data.

11. Data Security Measures

All traffic between your browser and OntarioJury travels over HTTPS, encrypting data in transit. Stored data resides on hardened servers protected by firewalls and frequent security patching. Access is limited to staff who require it for operational reasons, each bound by confidentiality agreements. Regular internal audits test adherence to this policy.

12. International Data Transfers

OntarioJury is hosted in Canada; however, select partners (e.g., cloud backup providers) operate data centres in the United States. Transfers occur under Standard Contractual Clauses or comparable safeguards, ensuring your information receives a level of protection that meets PIPEDA and GDPR standards.

13. Policy Updates

We review this policy annually and whenever a significant change occurs to our data practices. You will see a notice banner the next time you visit after major revisions. Older versions remain archived for accountability. Last updated: July 2025

Privacy FAQ

Yes. You can disable non-essential cookies via the Cookie Preferences panel or your browser settings. Essential cookies, which maintain security and session continuity, are required for tools such as the Eligibility Self-Assessment. Disabling all cookies may limit calculator outputs and hide personalised content, but articles remain fully readable.

Truncated IP addresses stored in log files are retained for 30 days. They are then automatically deleted unless needed for an active security investigation. Aggregate statistics derived from these logs do not contain identifiable components and may be stored indefinitely.

We do not share browsing data with employers or any third parties outside the scopes detailed above. If you use a work device, your employer’s IT policies or monitoring tools could capture browsing activity. Check your workplace policies for details; OntarioJury has no control over external monitoring.

Last updated: July 2025